File Tracking, Document Imaging & Strip Label Printing Software
Software Concepts for Filing Systems

Filing Software allows for a precision like operation inside the office with minimal lost files, misfiles in the filing system and possibly no paper at all with an imaging system. Software can eliminate the lost time searching for a checked out file, finding a file that has been refiled on the wrong shelf and finding a document that needs attached to a file and hasn't been updated.

File Tracking

Document Imaging

Label Printing Software

 

Productivity Rating: Numerous studies show misfiles costing companies $200 per misfile with 2% of files being misfiled inside the company at any given time. Keep in mind that these numbers are just examples, your percentage of misfiles and total misfiles could be much higher than 2%. If your company finds more employees searching for lost or misplaced files and recreating those lost and misplaced files than you are very likely in need of a filing software system to eliminate search time and misfiles and drastically improve workplace productivity. The software will pay for itself with a quick ROI (Return On Investment).

File Tracking Software will save filing labor, file searching time, prevent files from vanishing, keep items secure from unauthorized eyes, automate file creation, allow for searching, requesting, reserving checked out items, automated on demand label printing, archiving from automated retention schedules, desk audits, take inventory, map out shelf locations, set up trailing document checklists, file destruction and many more features which all help to reduce costs.

Ways to control filing with File Tracking:

A file tracking system is designed to track the usage and availability of all records. Our solution allows the advantage of barcode or RFID technologies to identify each record as a unique object. This also allows for the ability to index electronic documents on an as needed basis with image indexing or to go paperless with imaging.

RFID and Barcode technologies are used for all records tracking, and user-definable File Tracking Software Systems allow you to manage the total life cycle of all records. File Tracking Software Systems will also allow health care providers to comply with the patient privacy provision of HIPAA.

You should never not know where a record is after performing a search for a record. If the record is located in its permanent location, that record can then be requested from that location for delivery, will-call or can be hot-picked from the location and checked out by the records manager or checked out with a self check touch screen module. If the record is currently checked out to another contact, you can make a reservation for the record or request an item transfer (The item transfer feature can only be accessed by requestors with security clearance to do so.) There is a complete item history logged for each record in the system including check-ins, check-outs, transfers, etc.

Document Imaging Systems (or electronic document imaging) is the process of producing digital images of records. Imaging and microfilming both have specific valuable uses and require some technical skill to use them effectively in records management programs.

Ways to control filing with Document Imaging:

Electronic document imaging, what many people simply call "scanning," can be an important records management technology. However, imaging isn't the solution to all problems. If you're trying to save space by scanning records and then destroying the originals, scanning may be an inappropriate choice. On the other hand, if you are trying to combine paper and electronic information in one place and provide access to those records simultaneously to a large number of people even at remote locations, then imaging is the best solution.

Label Printing Software Systems replaces the manual process of applying individual color labels with the application of a single strip label. There are many advantages to color-coding folders and now these software packages simplify the process even further with control over your label.

Ways to control filing with Label Printing Software:

Automate the process of printing out color code labels complete with bar codes and the essential information needed on all labels. File Tracking Software can be configured to send a queue to your printer to print the necessary on-demand labels for your records whenever a new record is recorded in the software or you can choose manually when to print the labels for your records. The label printing process also increases productivity as barcodes and the necessary information needed on each label are automatically processed each time a new record is entered into the system or whenever the label is requested to be printed.

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Filing Software