Smeadlink Express Electronic Recordkeeping
Digital Imaging

Electronic Recordkeeping (Document Imaging, PC Files & Retention Management)

Document imaging is the process of converting and indexing paper files into electronic documents for future retrieval in order to provide users with fast, on-line access to important document information. PC Files is the process of saving and indexing desktop files, such as Microsoft Word or e-mails, into a recordkeeping system for future retrieval.

Electronic recordkeeping increases productivity and reduces costs in the following ways:

• Improve access to documents - Personnel are able to gain instantaneous, simultaneous, and remote access to documents.
  
• Reduce paper file management time – Reduce the time it takes to assemble, retrieve, re-file, and maintain documents.
  
• Reduce space requirements - Costly active file storage space requirements can be reduced by scanning documents for file access, then shipping the paper documents to a less expensive storage area.
  
• Reduce inactive file requests – Reduce requests for time consuming and costly inactive file retrievals by providing on-line access to documents.

Smeadlink Document Imaging eliminates the use of paper documents by capturing digital images of pages using scanners. Replacing paper documents with electronic images brings a completely new perspective to streamlining business processes. Administrators can create new work procedures that take advantage of the instant access users have to large numbers of records on their desktop PCs. New workflows for office processes give business units a competitive advantage over those using traditional paper filing systems. Simultaneous, multi-user access to large numbers of documents creates an environment for superior customer service and document processing.

Response times are dramatically reduced because there is no wasted time waiting for documents to be located, copied or distributed. Beyond the obvious cost savings of eliminating paper document handling, Smeadlink Document Imaging excels as a tool that lets you reevaluate your work processes without the limits of using paper.

To view an imaged document, users simply select the document in the user interface, and click the Image Viewer button. The image can be resized, rotated, printed or faxed directly from Smeadlink. Users can also view multiple images at the same time.